Anonyvoter - Privacy Policy

1. WHO WE ARE

This website is provided by Anonyvoter, a registered Trade Mark of Henson IT Solutions Ltd based in London, England. More information about us can be found on the FAQs page. For our registered address details, please see the 'Contact' page.

2. THE INFORMATION WE COLLECT

We collect information from you when you register on our site or enter information on our site. We recognise the importance of both keeping your information secure and of letting you know what we intend to do with it. We may amend our policy to reflect changes to our business, website, data protection law or of the legislation. We therefore ask you to revisit this page on a regular basis to ensure you are familiar with its terms.

The policy sets out:

who we are, and describes
the information we collect,
what we do with it and
how you can find out more.

We reserve the right, at our sole discretion, to modify or replace this Policy at any time. If a revision is material we will try to provide at least 5 days' working notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.We do not specifically market to children under the age of 13 years old.We collect information on you from this website: when you complete an on-line form or set up a poll when you pay for the products that we provide when you give us additional details about yourself in your online Account by means of 'cookies' when you use our websiteIf you are a supplier to us, we may also retain information about you.

3. ONLINE ORDERS

In general, we will collect the information we need to provide you with the service to which the form relates. For example, if you place an order, we will collect your name and address, your telephone number, and your email address, and any other information which is required to process the product or service you are purchasing. Where we ask for more information to help us improve our services, over and above the basic information required, your response is voluntary and you are free to not provide us with more information if you would prefer not to do so.

4. COOKIES

Our website uses cookies. Anonyvoter® will only use temporary session cookies for the purposes of making the system work correctly. These are not shared and are deleted when your browser is closed or after a period inactivity. The cookies we use do not store any information that identifies you personally, such as by a name, address.

Where we ask for more information to help us improve our services, over and above the basic information required, your response is voluntary and you are free to not provide us with more information if you would prefer not to do so.

We use the free Google Analytics Tool. See How Google uses data when you use our partners sites or apps www.google.com/policies/privacy/partners) to collect and analyse website statistics. Google Analytics uses persistent cookies to track data. These cookies do not collect any personally identifiable information and are only used for the statistical collection of data such as visits and page hits. Google Analytics cookies store IP addresses but we cannot link those addresses to any individual or path through the website. Google uses the cookies to read information and evaluate visitors use of the website in the form of statistical reports that we can access. The Google Analytics code is incorporated into our websites code so that our website serves the cookies, but Google has access to the cookies. You can stop being tracked by Google Analytics across all our websites by going to Googles site at http://tools.google.com/dlpage/gaoptout

5. HOW TO ADJUST YOUR BROWSER SETTINGS

Most browsers automatically accept cookies and you should be able to accept, delete or reject them if you wish by adjusting the settings on your browser. This will, however, affect your use of the areas of our website that use cookies.For more information about cookies, please see the ICO website https://ico.org.uk/for-the-public/online/cookies

6. SUPPLIER INFORMATION

If you are one of our suppliers, we will use information we hold on you to manage the contract between us and to improve services to our customers. The information we hold may include information about your performance in providing products to us or to our customers.

7. WHAT WE DO WITH YOUR INFORMATION AND HOW WE USE IT

We use your information to provide you with the products and services that you request from us. The lawful basis on which we process personal data is that we have a legitimate interest in doing so. Anonyvoter.com does not sell, trade, rent or pass on your information to third parties except where there is an absolute need to do so for example when required to do by Law Enforcement with a legitimate court order.

Any information received regarding the payment for any product or service will be used to process that payment. When taking payments, all card information is encrypted and securely communicated to the Stripe systems without going through our own systems. Anonyvoter® does not have access to your card details and complies with industry standards for card payments to allow us to resolve queries and make refunds if necessary. Details from your card will be shared with your card issuer for the purposes of approving or declining your transaction, and your card issuer may use automated decision making as part of this process.We will only ever use your e-mail address for password resets and confirmations. We will use the e-mail addresses you provide to facilitate individual ballots and to allow observers if requested. We do not use e-mail addresses for any purpose other than to facilitate the Anonyvoter.com service, and do not disclose them to 3rd parties.

We collect your email address in order to:

Send information, respond to inquiries, and/or other requests (eg. Password resets) or questions
Process orders and to send information and updates pertaining to votes.

8. WHEN WE SHARE IT

We may disclose your information to third parties in the following circumstances:

Suppliers who process information on our behalf. They will have incidental access to your information but will be obliged to act only on our instructions and to keep your information secure.
We may disclose your information to law enforcement or regulatory bodies if required to do so by them and to our auditors. We may also disclose your information to a third party in the context of actual or threatened legal proceedings or if otherwise required to do so by law.
With analytics and search engine providers that assist us in the improvement and optimisation of our website.

Note: We will only ever be able to disclose information that we hold. As described below, all voting information is anonymised as soon as the vote is cast, so can never be viewed or shared with anyone.

9. HOW WE KEEP IT SECURE

Only authorised personnel and have access to your information.We will keep your information secure by taking appropriate technical and organisational measures against its unauthorised or unlawful processing and against its accidental loss, destruction or damage. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

10. SECURITY OF THE POLLS

All individual votes cast during a poll on anonyvoter.com are stored anonymously. Each person who votes is sent a random unique code to their e-mail address. As part of the voting process, the link between that code and their e-mail address is deleted, ensuring that their vote is totally anonymous.

The poll organiser can only see results and who have voted at any time. At no time during the process can they see who or what anyone has voted for, or anything else until the poll is closed, at which point they can see the results and nothing else. The administrators of anonyvoter.com are also unable to retrieve a record of how individuals have voted through the system as a link between the code produced and the email address of each voter is automatically permanently deleted from our servers at the point that the individual casts their vote.

11. FINDING OUT MORE

You have a legal right to see a copy of the information we hold about you by contacting us in writing at customerservices@anonyvoter.co.uk.

You also have the right to correct any errors in the information that we hold about you. Please inform us about changes to your details so that we can keep our records accurate and up to date. We may request proof of identity before we can disclose information to you.

If you have any questions about our privacy policy or the information we hold about you, please contact us customerservices@anonyvoter.co.uk.

Further information about data protection issues including the online Register of Data Controllers can be found on the Information Commissioners website.